Motions process open
Motions are now being accepted for the 2017 annual general meeting (AGM). Guidelines have been developed to help members prepare clear, concise and relevant motions.
The deadlines to submit motions are:
- March 20 for motions that require an amendment to the bylaws
- April 4 for motions that don't require an amendment to the bylaws
AGM motion form
Download the AGM motion form
All motions will be reviewed for clarity and content by the Resolutions Committee. The committee's role is to ensure the proper wording of the motion, not to determine whether the motion goes to the AGM.
Motions that require an amendment to the bylaws will also be reviewed by the Governance Committee and the Board of Directors. The mover will receive feedback from the Board regarding the content and implications of the motion.
Motions available to membership
Motions going forward to the AGM will be made available to the membership by May 2.
Members' forum replaces motions from the floor
As motions are not accepted from the floor at the AGM, the Board has added a members' forum as part of the business meeting. This session provides an open, informal forum for members to discuss with the DNS Board Executive and senior staff any key activities and issues the member finds interesting and relevant. Guidelines for the Members' Forum include objectives and an outline of the process.
Members are welcome to submit questions for the members' forum in advance to Charmaine Smith.
Implementation of motions
If a motion to change the bylaws is approved at the AGM, the change comes into effect immediately.
All other resolutions approved at the AGM will be reviewed by the Board of Directors in the year following the AGM.
It is the responsibility of the Board to identify implications and determine the association's ability to carry out the resolution. The Board will take the following factors into consideration:
- Alignment with the strategic plan and direction
- Financial resources required
- Staff resources required
- Best interests of the association
- Legal implications
- Alignment with best practices in business and governance